HeyGov nationwide initiative on 6 May seeks to mobilise more than 34,000 municipal clerks with free AI tools to process meeting minutes in under 10 minutes.
At a glance
Who: ClerkMinutes; HeyGov.
What: ClerkMinutes, an AI-powered meeting minutes platform built by HeyGov, has announced the launch of National Meeting Minutes Day in May.
Why: To drive the largest single-day deployment of AI in local government by mobilising more than 34,000 municipal clerks across the US with free AI tools to process meeting minutes in under 10 minutes.
When: National Meeting Minutes Day will take place on 6 May.
ClerkMinutes, an artificial intelligence- (AI-) powered meeting minutes platform built by the municipal app specialist HeyGov, has announced the launch of National Meeting Minutes Day on 6 May.
The nationwide initiative seeks to drive the largest single-day deployment of AI in local government by mobilising more than 34,000 municipal clerks across the US with free AI tools to process meeting minutes in under 10 minutes.
On 6 May, during Professional Municipal Clerks week, clerks nationwide will receive free, 24-hour access to ClerkMinutes, with no registration or payment required. ClerkMinutes claims this will give thousands of municipalities a faster, AI-native approach to producing public records. Already used by some 400 municipalities nationwide, ClerkMinutes automatically generates meeting minutes directly from recorded sessions. The platform reckons it has already processed tens of thousands of meeting hours nationwide, saving clerks an average of five- to eight hours per meeting cycle.
“Clerks are the backbone of local government, but the tools they’ve been given haven’t kept pace with the reality of the job,” said Dustin Overbeck, founder of ClerkMinutes and HeyGov. “We built ClerkMinutes to solve the part no one else has fixed. National Meeting Minutes Day is about showing what happens when Clerks finally have technology designed for them from day one.”
“Before adopting the platform, compiling minutes required extensive manual review and often added unnecessary delays”
More than 34,000 municipal clerks across the US maintain the official public record – work essential to transparency, but often time-consuming and overlooked. According to ClerkMinutes, most government software isn’t built for post-meeting workflows, forcing clerks to manually format transcripts, identify speakers, and finalise meeting minutes under tight deadlines.
“ClerkMinutes has streamlined the entire minute‑taking process for our city council meetings and study sessions,” said Onorina Maloney, senior deputy city clerk in Colorado.
“It helps me capture discussions more accurately and prepare minutes much more efficiently. Before adopting the platform, compiling minutes required extensive manual review and often added unnecessary delays. Now the process is clear, organised, and remarkably smooth, allowing me to produce high‑quality minutes with confidence and consistency.”
National Meeting Minutes Day is designed to mobilise municipal clerks at scale, offering a firsthand look at how AI can simplify one of the most time-intensive responsibilities in local government.
HeyGov builds modern digital tools for local government, helping municipalities improve communication, streamline operations, and better serve their communities.