Initiative aims to drive largest single-day AI deployment in local government

ClerkMinutes, an artificial intelligence- (AI-) powered meeting minutes platform built by the municipal app specialist HeyGov, has announced the launch of National Meeting Minutes Day on 6 May.

The nationwide initiative seeks to drive the largest single-day deployment of AI in local government by mobilising more than 34,000 municipal clerks across the US with free AI tools to process meeting minutes in under 10 minutes.

AI-native approach

On 6 May, during Professional Municipal Clerks week, clerks nationwide will receive free, 24-hour access to ClerkMinutes, with no registration or payment required. ClerkMinutes claims this will give thousands of municipalities a faster, AI-native approach to producing public records. Already used by some 400 municipalities nationwide, ClerkMinutes automatically generates meeting minutes directly from recorded sessions. The platform reckons it has already processed tens of thousands of meeting hours nationwide, saving clerks an average of five- to eight hours per meeting cycle.

“Clerks are the backbone of local government, but the tools they’ve been given haven’t kept pace with the reality of the job,” said Dustin Overbeck, founder of ClerkMinutes and HeyGov. “We built ClerkMinutes to solve the part no one else has fixed. National Meeting Minutes Day is about showing what happens when Clerks finally have technology designed for them from day one.”

“Before adopting the platform, compiling minutes required extensive manual review and often added unnecessary delays”

More than 34,000 municipal clerks across the US maintain the official public record – work essential to transparency, but often time-consuming and overlooked. According to ClerkMinutes, most government software isn’t built for post-meeting workflows, forcing clerks to manually format transcripts, identify speakers, and finalise meeting minutes under tight deadlines.